Procurement Specialist
- Shanghai
- Permanent
- Full-time
- We are seeking a highly organized and detail-oriented Procurement Specialist to join our team. This role is focused on managing and improving vendor-related operations, including invoice processing, performance evaluation, accreditation, and contract management. The ideal candidate will play a key role in ensuring we maintain strong relationships with reliable and high-performing vendors while driving cost-effectiveness and operational efficiency.
- 1. Software Vendor Invoice Payment
- Coordinate with Finance to ensure accurate and timely processing of vendor invoices.
- Track and reconcile purchase orders, delivery receipts, and invoices.
- Resolve discrepancies or issues with vendors related to billing and payment.
- 2. Software Vendor Performance & Assessment Execution
- Develop and implement vendor performance evaluation criteria.
- Conduct regular performance assessments based on quality, delivery timelines, service level, and compliance.
- Maintain records and reports on vendor performance trends for decision-making.
- 3. Software Vendor Accreditation Execution
- Manage the end-to-end vendor accreditation process, including documentation collection, compliance checks, and onboarding approvals.
- Ensure vendors meet all internal policies and regulatory requirements.
- Maintain an updated and compliant list of accredited vendors.
- 4. Software Vendor Research and Comparison
- Conduct market research to identify and evaluate potential vendors.
- Analyze vendor offerings, pricing structures, service levels, and reputations.
- Prepare comparison reports to support informed vendor selection decisions.
- 5. Software Vendor Contract Maintenance
- Maintain a centralized repository of all vendor contracts and related documents.
- Monitor contract expiration dates, renewal terms, and compliance obligations.
- Coordinate with legal and business units for contract updates or renegotiations.
- Experience in procuring software contracts.
- Fluency in English (both speaking and writing).
- Need to have tech experience or understanding of tech.
- Need to have understanding of payments structure and terms.
- Highly Desirable
- Experience in managing hundreds of software contracts.
- Worked with software vendors across the globe.