Payroll & Benefits Senior Coordinator

• Deliver Payroll & Benefits administrative services at a consistently defined service level

• Payroll Administration:
• Confirm on all MSS change by cut-off date (for payroll eligible list of employee for the month)
• Confirm system approval by cut off date (for time and leave data against eligible list of employee)
• Quarterly incentive for payroll / Other one time input (Referral bonus)
• Download attendance records for all eligible employees
• Create summary of changes
• Mass upload in Platinum system
• Payroll trial run / final run (send payroll instructions to finance)
• Auto trigger Payslip to all employee whose e-mail is listed (including personal id)
• Bonus & Incentive Administration:
• Prepare eligible name list to GBS Sales for achievement rate
• Receive and consolidate sales achievement rate from GBS Sales
• Calculate bonus pay amount and incentive pay amount
• Upload sales incentive amount in HRMS
• Upload bonys amount for payroll
• Send sales achievement rate and amount
• Benefits Administration:

• Generate list of new employees/exits for the month for activation/deactivation on government bureau portal
• Annual policy update in the system
• Benefit calculation
• Any employee-related change done through ESS & send document to HRA for validation

• Send the list of the vendor for generating link and cascading to all employees
• Prepare annual centralized communication campaign and send to all LHR to cascade
• Coordinate with the vendor for any report on utilization, common health conditions etc
• Coordinate with vendor for payment fulfilment & reconciliation

• Allocate reimbursement amount to each eligible employee once in a year for auto-approval in the system
• Act as Tier 0/1 query resolution

• Transfer red package amount to business leads and send name list to business lead
• Collect receipts and refund amount and send details to Finance

• Order service award per legal entity and seek approval
• Receive invoices and arrange for Finance write off

• Check physical invoice sent by vendor against payment list
• Submit and download payment request
• Send payment request to Finance and attach invoice

• Create a list of employees by potential hazard factor
• Prepare company letter (to be shown at the hospital) with HR chop
• Send to the manager for distribution to their DRs
• Access health certificate report online
• Examine health certificate and determine need to re-exam/transfer
• Track and report completion by plant
• Coordinate for vendor payment

• Administer centralized mail box / call support in case of no system access for employee to perform a self-update
• Review the ESS update document and approve
• Collate all necessary input from EC and coordinate with the vendor for the commercial insurance enrolment
• Coordinate for vendor payment

• Bachelor's degree in related field
• 2-3 years experience in HR Function, payroll and Benefits
• Computer skills with proficiency in standard office software applications and exposure to HRIS systems. Advanced MS Excel capability is preferred.
• Strong communication skills, both verbal and written
• Customer service skills/focus, capability, willingness and tenacity to analyze service issues amid a dynamic environment and act on key actions to resolve issues and continually improve

PepsiCo