Executive Assistant
- Shanghai
- Permanent
- Full-time
- Manage and optimize Regional President’s calendar, including scheduling meetings appointments and travel arrangements.
- Organize CHK sub-regional meeting, or APAC regional meeting when it happens in China (logistics such as meeting room, hotel booking…etc.), coordinate and prepare meeting agendas, meeting minutes, and timely follow-up on action items.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Act as the primary point of contact between Regional President and internal/external stakeholders, ensuring timely and effective communication.
- Screen and prioritize incoming calls, emails, and requests, anticipating needs and addressing issues proactively.
- Help draft, review, and edit correspondence, reports, and presentations as per required.
- Support coordination of key projects (such as Black Belt Projects…etc.) as per required, including tracking the progress and timelines.
- Conduct research, compile data, and prepare briefing materials for meetings and events as per required.
- Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
- Lead the end-to-end planning and execution of company events, including concept development, budgeting, vendor coordination, on-site management, and post-event evaluation…etc. delivering high-quality outcomes to meet the standards and requirements.
- Prepare, process and track expense reports, reimbursements, and related financial documents for the Regional President with accuracy and timeliness.
- Provide administrative support to the office, including office supplies management, vendor coordination and handling facility or service requests as per required.
- Bachelor’s degree or equivalent professional experience
- Proven experience (5+ years) as an Executive Assistant, Personal Assistant, or similar role.
- Excellent written and verbal communication skills in English
- Strong organizational and time management skills, with the ability to prioritize effectively.
- High degree of discretion and professionalism.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other tools.
- Ability to work independently and collaboratively in a fast-paced environment.
- Attention to detail and accuracy, and strong execution
- Proactive and resourceful problem-solving skills
- Open-minded, Strong interpersonal skills and cultural sensitivity
- Ability to manage multiple priorities under pressure