Membership and Events Coordinator in Beijing Chapter
European Union Chamber of Commerce in China
Beijing
Permanent
Full-time
2 months ago
The European Chamber is a member-driven organisation. With over 25 working groups and forums, the Chamber represents almost all European industries operating in China. Members are key to the Chamber's reputation as the Voice of European Business in China.The European Chamber's Membership and Events Coordinator plays a key role in coordinating / managing the activities and services for the Chamber's Beijing Chapter Events and Membership Team. This role will coordinate membership activities in membership renewal and communications, and support the event activities in event planning and execution.Reporting line: National Membership Manager & Senior Events Manager and Events Manager in Beijing.Key Responsibilities:Membership Responsibilities: Manage the membership renewal campaign for Beijing Chapter Update membership details and users accounts upon members' requests Support in member receptions/Advisory Council events execution Maintain membership relations and respond to members' requests received on a timely basis Manage administration related to membership including processing PO, filling in vendor forms, issuing invoices and drafting contracts/agreementsEvent Responsibilities: Support in developing and implementing Beijing conferences and events Support research, planning and administrative duties prior to events Support communication with members and speakers in relation to events Maintain event backend database up to date and draft content for digital channels Support the preparation of event information for internal reporting and other presentations Make the RSVPs list for each event based on membership status and do the event registration Upload attendees list and speakers' slides, issue invoices and draft event recapsSkills & experience· Native Mandarin speaker with outstanding English speaking and writing skills. Other European languages are a plus.· Good knowledge and use of Excel.· Strong knowledge and interest in the business environment.· Self-starter, confident, diplomatic, modest, service oriented, people person.· Willing to travel occasionally.· Excellent project management and time management skills.· Outstanding verbal and written communicator.· Strong planning and analytical organisation skills.· Responsible, professional, open-minded, and strategic thinker.· Professional appearance and demeanor.· University degree in related field ((international relations, business, communications, marketing, economics, political science, languages etc)How to apply To apply please send a copy of your CV, expected salary, your answers to the Personality Assessment Questions and where you see the job post to bj_jobs@europeanchamber.com.cnPlease put “Job Application - Membership and Events Coordinator, Beijing, 2024” in the subject line of your email.Personality Assessment Questions:1. What do you know about the work of the European Union Chamber of Commerce in China and of Chamber of Commerce organisations in general? Why are members so important to the Chamber? (max. 200 words) 2. What makes a good membership and events coordinator and what do you think you can bring to the Chamber? (max. 200 words) 3. What are the reasons of your interest for this position? (max. 200 words)*Only the shortlisted candidates will be contacted.