Oliver Wyman - Office Services Support - Shanghai (6 Months Contract)
Marsh McLennan
- Shanghai
- Permanent
- Full-time
- Point of contact for all Office Services (OS) enquires and support including visitor management, monitoring OS China mailbox, management of office entry system, liaise with building management etc.
- Maintain a clean and pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping.
- Liaison with vendors for the following; maintenance of all office equipment, including but not limited to: photocopiers, lighting, aircon, security, pantry equipment, shredding machines, secure document destruction, office cleanliness.
- Smooth onboarding and offboarding of employees, including: security pass, induction, business cards, mobile phone number, lockers etc.
- Responsible for payment of all OS invoices, working closely with iProcurement team to ensure all are coded correctly, compliance and timely payment.
- Management of pantry supplies, office consumables, ordering, monitoring and replenishing all supplies, reporting spend to OS Manager.
- Handle incoming and outgoing mails/deliveries including arranging courier requests.
- Assume fire warden duties.
- Coordinate office/social events if required.
- 1~2 years’ experience of office services or facilities administration, proven ability to multitask and work in a team environment.
- Prior experience in administrative roles is a plus but not mandatory.
- A proven supporter and adapter to all aspects of change management, demonstrate flexibility, with a willingness to learn and adapt to new responsibilities
- A highly motivated self-starter, able to work independently as well as within a team
- Maturity, service oriented and can exercise judgment.
- Strong attention to detail, able to work in a fast-paced environment while maintaining accuracy
- Exceptional organizational skills, able to follow-up and show excellent time-management skills
- Flexible attitude and team approach ‘Can do!” approach
- Takes constructive feedback in stride and incorporates feedback quickly
- Positive attitude, sense of fun: is collegial and friendly
- Good written and communication skills (English and Chinese)
- Strong verbal and written communication
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman
- Proficiency in Word, PowerPoint, Excel skills and Outlook